Finance and Business

Employees are responsible for all aspects of the university’s financial operations, including the collection, disbursement, accounting, reporting, planning and investing of funds for university-wide functions.

Accounting

Employees in this subfamily are responsible for accounting functions such as preparation, monitoring and reconciliation of financial information to reflect the condition of the organization's accounts. Duties include compiling and reconciling financial transactions, preparing appropriate financial statements and reports relating to an assigned area of responsibility; reconciling records for audits; and developing, implementing and monitoring accounting systems, policies and procedures. This subfamily includes student accounts (overseeing tuition and fees, bill payment and tax credits), and accounts payable.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)Director, Accounting (M4)
N/A - (IC3)Accounting Manager III (M3)
Accountant II (IC2)Accounting Manager II (M2)
Accountant I (IC1)Accounting Manager I (M1)
 Finance/Accounting Specialist (SS3) 
Finance/Accounting Assistant (SS2)
N/A - (SS1)

 

All Functions

Employees in this subfamily are responsible for all aspects of the university’s financial and business operations, including the budgeting, collection, disbursement, accounting, reporting, planning and investing of funds for university-wide functions. Employees are also responsible for physical and information resources, to include oversight of IT, Facilities and Operations, Safety and Security, Human Resources and Compliance.

  Executive Vice President & Treasurer (E4)
Deputy Executive Vice President & Treasurer (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)N/A - (M4)
N/A - (IC3)N/A - (M3)
N/A - (IC2)N/A - (M2)
N/A - (IC1)N/A - (M1)
 N/A - (SS3) 
N/A - (SS2)
N/A - (SS1)

 

Budget

Employees in this subfamily are responsible for providing for the preparation of budgetary reports, special projects and analyses as needed. Key responsibilities include reviewing expenditures to ensure conformance with budgetary provisions, compile data and prepare reports. Includes jobs responsible for developing, interpreting and implementing financial concepts for financial planning, resource planning (dollars), and control of organizational budget. Typical activities include monitoring annual budget performance, generating quarterly performance reports, and analyzing long-term funding strategies and financial plans.

  N/A - (E4)
Vice Provost, Budget & Finance (E3)
Top Budget Officer (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)N/A - (M4)
Budget Analyst II (IC3)Director, Budget (M3)
Budget Analyst I (IC2)N/A - (M2)
N/A - (IC1)N/A - (M1)
 N/A - (SS3) 
N/A - (SS2)
N/A - (SS1)

 

Central Financial Reporting

Employees in this subfamily are responsible for central financial analysis and reporting to internal constituencies and external agencies. Key responsibilities include interpreting financial data and providing reports in order to identify areas of potential improvement and recommend changes. Employees ensure that the university is in compliance with financial best practices and legal requirements.

  N/A - (E4)
N/A - (E3)
Comptroller (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)Assistant Comptroller (M4)
Financial Analyst II - Central (IC3)Director, Financial Reporting (M3)
N/A - (IC2)Manager, Financial Reporting (M2)
Financial Analyst I - Central (IC1)N/A - (M1)
 N/A - (SS3) 
N/A - (SS2)
N/A - (SS1)

 

Customer Service

Employees in this subfamily are responsible for core service functions related to service delivery, including auxiliary services, call center or walk-in functions, and may include execution of associated program management activities. Duties include all aspects of delivering services to the GW population. Duties do not include IT help desk.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)N/A - (M4)
N/A - (IC3)Director, Customer Service Program (M3)
Customer Service Associate III (IC2)N/A - (M2)
N/A - (IC1)Supervisor, Customer Service (M1)
 N/A - (SS3) 
Customer Service Associate II (SS2)
Customer Service Associate I (SS1)

 

Division/School Financial Management

Employees in this subfamily are responsible for financial analysis, trending and forecasting for a department, division or school. Key responsibilities include ensuring that the university's finances are in order by engaging in benchmarking studies to establish areas of potential operational improvement, compiling key business metrics, and evaluating alternate financial plans. Data collected and analyzed may include revenue generation, expenses, cost efficiencies, and cash flow.

  N/A - (E4)
N/A - (E3)
Top Finance Director (E2)
N/A - (IC5)N/A - (E1)
Finance Director I (IC4)Finance Director III (M4)
Financial Analyst II - School / Division (IC3)Finance Director II (M3)
N/A - (IC2)Assistant Finance Director (M2)
Financial Analyst I - School / Division (IC1)Department Fiscal Operations Manager (M1)
 N/A - (SS3) 
N/A - (SS2)
N/A - (SS1)

 

Finance Administration

Employees in this subfamily are responsible for managing daily operations and coordinating strategic directives. Duties include engaging with Finance and Business leadership in a planning capacity.

  N/A - (E4)
N/A - (E3)
Associate Vice President, Financial Operations (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)N/A - (M4)
N/A - (IC3)N/A - (M3)
N/A - (IC2)N/A - (M2)
N/A - (IC1)N/A - (M1)
 N/A - (SS3) 
N/A - (SS2)
N/A - (SS1)

 

Multiple Functions

Employees in this subfamily are responsible for (a) managing multiple functions or sub-families within the job family, typically reserved for senior leadership positions with oversight and responsibility for a large organization with a division or (b) providing advice and counsel to university leadership in a finance or business-related discipline.

  N/A - (E4)
N/A - (E3)
Associate Vice President, Tax, Payroll and Benefits Administration (E2)
N/A - (IC5)N/A - (E1)
Senior Advisor (IC4)Senior Advisor - Supervising (M4)
N/A - (IC3)N/A - (M3)
N/A - (IC2)N/A - (M2)
N/A - (IC1)N/A - (M1)
 N/A - (SS3) 
N/A - (SS2)
N/A - (SS1)

 

Payroll

Employees in this subfamily are responsible for processing, producing and managing payroll for the university. Typical activities include computing wage and overtime payments, reviewing and processing additions and changes to computerized payroll system (e.g., changes in salary, benefits, tax withholdings, etc.), preparing payroll checks, reporting taxes, administering benefits-records, and answering questions from employees and supervisors regarding payroll matters.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)Director, Payroll (M4)
N/A - (IC3)N/A - (M3)
Payroll Associate III (IC2)Manager, Payroll (M2)
Payroll Associate II (IC1)Supervisor, Payroll (M1)
 Payroll Associate I (SS3) 
N/A - (SS2)
N/A (SS1)

 

Procurement/Travel

Employees in this subfamily are responsible for the acquisition of goods and services including equipment acquisition and contracting for professional services, such as design, maintenance and construction services. Typical activities include developing purchasing policies and procedures, conducting competitive solicitations, negotiating purchase contracts, expediting of deliveries, and overseeing storage and distribution of goods and supplies. Duties may involve contract administration and monitoring vendor performance.

    N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5) N/A - (E1)
N/A - (IC4) Director, Procurement (M4)
Procurement Program Specialist (IC3) Assistant Director, Procurement (M3)
Buyer II (IC2) Manager, Procurement (M2)
Buyer I (IC1) N/A - (M1)
  Procurement / Travel Coordinator (SS3)  
N/A - (SS2)
N/A - (SS1)

 

Project Management

Employees in this subfamily are responsible for providing business process analysis, financial analysis, and project management solutions and services. Duties may include mapping business processes, identifying recommendations for improvements, complex financial modeling and managing complex projects. This subfamily is not used for IT Project Managers.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)Director, Project Management (M4)
Project Manager II (IC3)N/A - (M3)
Project Manager I (IC2)Manager, Project Management (M2)
N/A - (IC1)N/A - (M1)
 Project Coordinator (SS3) 
N/A - (SS2)
N/A - (SS1)

 

Risk Management

Employees in this subfamily are responsible for identifying, assessing and prioritizing the risks associated with university projects and operations.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)Director, Risk Management (M4)
Risk / Claims Manager (IC3)N/A - (M3)
N/A - (IC2)N/A - (M2)
Risk Associate II (IC1)N/A - (M1)
 Risk Associate I (SS3) 
N/A - (SS2)
N/A - (SS1)

 

Student Account Services

Employees in this subfamily are responsible for delivering core functions related to student accounts and other relevant services. Duties include determining customer needs and directing to appropriate GW resource -- such as the financial aid office -- or resolving simple matters. Does not include IT help desk.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)N/A - (M4)
N/A - (IC3)Director, Student Accounts (M3)
N/A - (IC2)Manager, Student Accounts (M2)
Student Account Associate III (IC1)Supervisor, Student Accounts (M1)
 Student Account Associate II (SS3) 
Student Account Associate I (SS2)
N/A - (SS1)

 

Tax

Employees in this subfamily are responsible for the preparation and review of tax records to be filed by the university with appropriate taxing authorities, including for-profit subsidiaries. Typical activities include records maintenance to support all tax returns as filed, coordination with other university offices for purposes of interpreting tax regulations, and developing policies and procedures to ensure compliance with all laws, statutes and regulations.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)N/A - (M4)
Tax Accountant III (IC3)Director, Tax (M3)
Tax Accountant II (IC2)N/A - (M2)
Tax Accountant I (IC1)N/A - (M1)
 N/A - (SS3) 
N/A - (SS2)
N/A - (SS1)

 

Treasury Management

Employees in this subfamily are responsible for the university's treasury services, including cash management, managing banking relationship and debt/asset management. They are also responsible for managing the operational aspects related to the university's endowment.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
Director, Endowment Operations (IC4)N/A - (M4)
Treasury Manager (IC3)N/A - (M3)
Treasury Associate (IC2)N/A - (M2)
N/A - (IC1)N/A - (M1)
 N/A - (SS3) 
N/A - (SS2)
N/A - (SS1)

 

  • Executive (E): Top university executives and heads of key job families and subfamilies, has an enterprise-wide scope.
  • Manager (M): Managers and supervisors in charge of tactical and operational teams of two or more individuals and responsible for managing a department / function.
  • Individual Contributor (IC): Non-supervisory staff with learned knowledge where discretion and independent judgment are critical job functions.
  • Service & Support (SS): Staff whose primary duties are routine, service-focused, or a craft or skilled trade.