Administration

Employees provide administrative services. These jobs encompass a wide range of positions that help to implement the programs and initiatives of the university. Positions in this job family are not entry-level positions for other families, which may also have some administrative functions.

Academic Department Administration

Employees in this subfamily provide planning, implementation and coordination assistance for academic department activities and programs. Responsibilities can include departmental and/or executive support, Chair and faculty support, academic program administration and management of student employees. Duties may also include office administration, meeting management, grants management, departmental data maintenance and document processing, creation and management. Employees are responsible for maintaining an organized administrative infrastructure and perform multiple administrative duties across several job families.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)N/A - (M4)
N/A - (IC3)N/A - (M3)
N/A - (IC2)N/A - (M2)
Academic Department Administrator II (IC1)Academic Department Administrator III (M1)
 Academic Department Administrator I (SS3) 
N/A - (SS2)
N/A - (SS1)

 

Administrative/Operations

Employees in this subfamily provide planning, implementation and coordination assistance for the university’s operational activities. Responsibilities can include departmental and/or executive support, office administration, meeting management, data processing and document creation and management.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)N/A - (M4)
N/A - (IC3)Director, Adminstration / Operations (M3)
Executive Special Assistant (IC2)Administrative Manager (M2)
Administrative Assistant III (IC1)Administrative Supervisor (M1)
 Administrative Assistant II (SS3) 
Administrative Assistant I (SS2)
N/A - (SS1)

 

General Office Support

Employees in this subfamily provide general support in execution of office operations which involve duties such as filing, scheduling space or meetings, preparation of meeting materials, greeting visitors and other operational duties as assigned.

  N/A - (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)N/A - (M4)
N/A - (IC3)N/A - (M3)
N/A - (IC2)N/A - (M2)
N/A - (IC1)N/A - (M1)
 N/A - (SS3) 
Office Assistant II (SS2)
Office Assistant I (SS1)

 

University Administration

Employees are responsible for managing daily operations and coordinating strategic directives. Key responsibilities include engaging with university leadership in a planning and advisory capacity.

  University Chief of Staff (E4)
N/A - (E3)
N/A - (E2)
N/A - (IC5)N/A - (E1)
N/A - (IC4)Chief of Staff, School / Division (M4)
N/A - (IC3)N/A - (M3)
N/A - (IC2)N/A - (M2)
N/A - (IC1)N/A - (M1)
 N/A - (SS3) 
N/A - (SS2)
N/A - (SS1)

 

 

  • Executive (E): Top university executives and heads of key job families and subfamilies, has an enterprise-wide scope.
  • Manager (M): Managers and supervisors in charge of tactical and operational teams of two or more individuals and responsible for managing a department / function.
  • Individual Contributor (IC): Non-supervisory staff with learned knowledge where discretion and independent judgment are critical job functions.
  • Service & Support (SS): Staff whose primary duties are routine, service-focused, or a craft or skilled trade.